Human Resources Coordinator

July 09, 2015

Illinois Public Media seeks a full-time Human Resources Coordinator to serve as the primary resource for human resources policies and processes. The HR Coordinator will facilitate recruitment, hiring and appointment changes, advise staff members in matters of employment, benefits, retirement and other issues as determined by Department and University policy, and ensure compliance with employment requirements of the University, State of Illinois, FCC, CPB and other regulatory agencies.

Typical responsibilities:

Recruiting/Hiring:

  • Responsible for EEO compliance and reporting obligations to the University, Federal Communications Commission (FCC) and Corporation for Public Broadcasting (CPB).  
  • Determine what actions are necessary for IPM to be in compliance with these regulatory agencies and oversee/monitor these activities.
  • Prepare and submit annual FCC/EEO reports for the IPM public file. Prepare and submit annual SAS surveys for SABS reports and diversity reports as required by CPB and the Federal Communications Act.
  • Coordinate job search process: work closely with managers and directors, comply with UI/ODEA search requirements, serve as Diversity Advocate for IPM, manage advertising, interviews, and contact with candidates.
  • Participate in salary structure reviews and yearly hiring plan proposals, advising the CEO and finance officer about media industry salary standards and university guidelines for salary increases.
  • Develop and maintain a proactive IPM diversity initiative for effective recruitment, retention and staff development, with advice and input from ODEA.
  • Process all hires and appointments, including academic professional, civil service and hourly positions, using HireTouch, HRFE, I-9 Tracker and BANNER systems.
  • Facilitate and participate in IPM’s outreach recruiting efforts for FCC-EEO compliance by attending job fairs, comprehensive advertising of senior-level positions for diversity, educating the community about broadcasting careers and other related activities.
  • Design and implement standard procedures for new hire and new employee orientation process at IPM.

Staff Resource and Management:

  • Act as resource to staff members concerning retirement, benefits, leave time, and university employee assistance programs.  Provide updated policy information to IPM staff as needed.
  • Monitor employee participation in and compliance with ethics training, conflict of interest documentation (RNUAs), positive time reporting and programs required by UI and State of Illinois.
  • Create and maintain IPM’s annual performance review/evaluation guidelines, provide training as necessary, facilitate annual review process and enforce deadlines.
  • Facilitate performance management and disciplinary process by assisting supervisors and employees in coordination with University HR offices. Serve as the department’s main resource for employee relations issues.
  • Liaison with Academic HR and Staff HR about classifications, position audits, upgrades, etc.
  • Develop and implement strategic plan for effective staff training and professional development. Research and recommend appropriate training seminars, conferences and workshops for staff development.  Schedule and coordinate on-site trainings as necessary.
  • Prepare and manage IPM’s Professional Staff Development (training) budget and Recruitment budget each fiscal year.
  • Assist the business manager with monthly financial processes and year-end closing procedures, as needed.
  • Assist the business manager with property inventory for IPM, maintain and update inventory reports and the bi-annual inventory audit; dispose of all equipment and runs relevant reports in EDDIE.
  • Develop and implement IPM staff policies and procedures that address issues specific to the media and broadcast industry. Write new department policies when necessary for compliance with regulatory agencies, with guidance and input from appropriate University offices (ODEA, AHR, Legal, etc.)
  • Create and keep up-to-date an IPM employee handbook that includes university and IPM policies. 
  • Facilitate creation of an IPM student internship program to include all media areas (marketing, journalism, social media) with a focus on providing opportunities for diverse students. Serve as internship coordinator for the program.
  • Maintain personnel files.
  • Verify accuracy of leave reporting and payroll data. Oversee approval of payroll entry for hourly and non-exempt staff. Report vacation/sick leave for exempt staff as required by Academic HR.
  • Coordinate staff separations (retirements and resignations.)
  • Process appointment changes, lump sum payments, reappointment of retirees, etc. as required.
  • Design and implement employee recognition program.  Plan activities and efforts to enhance the positive organizational culture of IPM.
  • As part of IPM management team, participate in on-air fundraising, community outreach projects and marketing activities on behalf of Illinois Public Media when requested.

Qualifications:

Required: Bachelor’s degree, preferably in Business, Labor Relations or related field.  Minimum of three years of relevant HR experience required. University experience providing human resources support, coordination and processing. Proven track record of customer service.  Possess excellent interpersonal skills, strong oral and written communications skills and the ability to interact with a broad array of internal and external constituents, demonstrating discretion and maintaining confidentiality. Ability to concurrently manage multiple and complex tasks.  Ability to take self-directed initiatives to develop and implement new procedures and programs.  Must be willing to learn and apply new technologies.   Demonstrated ability to organize and complete multiple priorities, with attention to detail.

Preferred:  Familiarity with University HR policies and procedures, as well as the requirements of the FCC and CPB that relate to Human Resources. Experience/proficiency and accuracy working with HRFE, Hire Touch, BANNER and University appointment processing is strongly desired.  PHR or SPHR certification preferred.

Application Procedures:

To ensure full consideration, complete applications must be submitted by July 24, 2015. Visit http://jobs.illinois.edu and upload a cover letter describing qualifications for the position, current resume and the names and contact information for three professional references.  For further information regarding application procedures, you may contact Jane Dowler at (217) 333-2351 or dowler@illinois.edu.

This is a full-time, 12-month academic professional appointment with a start date as soon as possible after the closing date.  Salary will be commensurate with qualifications.

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability.  Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity (www.inclusiveillinois.illinois.edu).