Project Coordinator (College of Media)


Major Duties and Responsibilities:

Communication and Marketing -

Provides direction in the development and implementation of programs, marketing materials, policies and objectives related to College of Media programs.

Monitor, organize and help ensure the timely execution of program/project deliverables; facilitates robust communication among internal and external partners, including sponsors, participants, University departments, and other stakeholders; manage ongoing planning efforts; manage budgets and expenditures; and coordinate and prepare program reports for internal and external audiences.

Develop and create promotional/marketing campaigns and materials for programs. Manage media communication, write all press releases and service all press requests for Ebertfest. Create advertisements, write emails, and design promotional materials associated with Ebertfest.

Initiate and maintain program communications and documentation. This includes regular contact and correspondence with all key stakeholders and guests participating in programs, coordinating meetings and larger program events; managing web-based communication tools such as mailing lists; managing all content on the Ebertfest website, tracking discussions and decisions, and providing follow-up; documenting program/project workflows and procedures; designing and creating posts for social media platforms; and being interviewed by news and media outlets.

Develop assessment survey instruments and develop surveys to monitor program effectiveness and areas for improvement.

Serve as primary point of contact for program participants.

Assist in the identification and recruitment of speakers and sponsors for programs - both current and future.

Sponsorship, Grants and Advancement -

Develop all grant, sponsorship, or other funding proposals for programs

Design and create material to communicate the benefits of association with the Ebert film festival (such as brochures, flyers etc.), maintain regular communication with established sponsors, and search for new sponsors.

Ensure delivery of promised benefits to sponsors of programs, particularly sponsors of Ebertfest.

Research potential grant opportunities for the Ebert film festival, write and submit grant proposals, track grant expenditure, and make all required reports to grant programs.

Project Management, Logistics, Supervision of Student Projects -

Provide logistical and programmatic support to other College of Media initiatives related to Roger Ebert's legacy, including the Annual Ebert Symposium and the Ebert fellows program.

Oversee any on-site video production for Ebertfest events and programs (with vendors, etc.), and create and edit videos, including for on-air and social-media advertising campaigns, and on-screen items for Ebertfest, such as trailers, sponsor slides, interviews, and bumper reels.

Assist in proposal development and project planning for future activities.

Recruit and supervise student interns for Ebertfest and other programs, including tasking assignments, provide deadlines and prioritization, and checking progress and completion of tasks.

Oversee program delivery. In the case of offsite (Chicago, other locations) programs, travel will likely be required.

Manage all Ebertfest festival events, including (but not limited to): films, accommodation, travel, panel discussions, free student screenings, filmmaker Q&As, Golden Thumb Awards, keynote speakers, classroom visits, theatre seating, VIP and sponsor reserved parking, City of Champaign street-and-event reservation. Managing events includes working with partners, vendors, catering, security and others.

Recognize and address potential problems in program delivery.

Maintain information for annual reports for each program.

Manage and execute all budgets and all logistics for program delivery including identifying and reserving appropriate space, venues, equipment, supplies, etc., negotiating contracts with vendors, and coordinating resources needed to implement the programs.

Preferred Qualifications

Bachelor's degree in advertising, communication, public relations or a related field.

Specialty Factors

Bachelor's degree. Five (5) years of experience in facilitating university (or comparable) programs. Demonstrated knowledge of and professional experience within the media and entertainment industry.

Knowledge, Skills, and Abilities

  • Excellent organizational skills with demonstrated ability to execute multiple projects on time and on budget.
  • Strong interpersonal, communication, facilitation, and presentation skills.
  • Ability to work independently and with minimal supervision.
  • Demonstrated ability to work in a small team setting.
  • Thorough understanding of media industry practices, processes, standards, etc.

Appointment Information

This is a 100% full-time Civil Service position, appointed on a 12-month basis. The expected start date is as soon as possible after January 1, 2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on December 15, 2022. Apply for this position at https://jobs.illinois.edu. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Jane Dowler at dowler@illinois.edu or 217-333-2351. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.